Citation Import Dialog
Applicability: Cranium, Synapse (core versions 0315+)
We recommend that every data value should be entered
along with its associated
reference. Thus, before data are entered, the
data's reference should be created in the document's
Reference chapter. The Citation Import Dialog makes
entering a reference's information much easier.
Many publication websites provide easily accessible
citation information. For example, the ScienceDirect
webiste contains information on the following journal
At the top of the webpage there is an Export button.
Clicking on the button displays a menu. Selecting the
'Export citation to RIS' displays the reference's
information in the RIS file format.
RIS is a standardized tagged file format developed
by Research Information Systems, Inc. Both Cranium
and Synapse can parse RIS formatted files and
enter the information into a Reference entity.
Different publisher websites will have different
procedures for displaying RIS information. However,
almost all publisher's do provide this functionality.
Example: Use the Citation Import Dialog to add a new reference
Open a knowledge base document. (Open a "working" document or
create a copy of a document
if you are just experimenting with this functionality.)
Change to the References Chapter. (See documentation on
Navigation Overview for
details on navigating chapters and pages.)
Create a new Reference entity by pressing the "+" button in the
menubar or executing the "Add New Page" command found on the
Edit menu. A new, blank Reference page will be added to the
Open the publisher's webpage containing the article's information
you wish to import. On the webpage execute the commands needed
to display citation information in RIS format. For example, on
the Elsevier website shown previously, you would press the Export
button and select the 'Export citation to RIS' command from the
Depending upon your browser and the publisher's website, a window may
appear or a file may be downloaded containing the article's
citation information. (Note how the information is in a tagged
If the information is displayed on your computer's screen, it is
often easier to transfer values using the clipboard. To do this
simply select all the text in the displayed window and execute
the copy command. (Typically the copy command is executed by
pressing cntrl-C or clicking the right mouse button in the
widow and selecting the copy command.)
Within Cranium or Synapse, click on the Commands menu and select
the Import Citation File command. The application will activate the
Citation Import Dialog.
Press the Browse button to import values from a
Press the Clipboard button to import values
from the clipboard.
The citation information is displayed with
labels corresponding to the fields into
which they will be entered.
Press the dialog's Clipboard button. The previously copied
citation information will be displayed in the Citation
Check the valued displayed in the Citation Information table.
Sometimes values are displayed twice. For example, Source
Title is often displayed twice, once with the source's
full name and once with an abbreviated name. Use the dialog's
controls to make any necessary changes. (See documentation
Citation Import Edit Dialog for
details on editing citation entries.)
Finally press the dialog's Save button. The citation's values
will be entered into their corresponding field.
Example: Use the edit dialog to change a title's case
The citation information imported from a publisher's website must
often be edited to match the style of reference information in
your documents. The Citation Import Edit dialog enables you to
edit each citation entry.
Import citation information as documented above.
Select the Citation Information table's Title row and press the
Edit button. The application activates the edit dialog.
Select all the text in the Value control and click the right
mouse button in the control. The dialog displays the
Select the Change Case menu item and then the Title Case
menu command. The capitalization of the title's text
will be updated. Check that all words are capitalized
as desired and then press the dialog's OK button.
Tip: Use the edit dialog's List button for consistency
For certain citation properties, e.g., Source Title, the edit
dialog will enable its List button. Pressing the List button
will display a list of values used in the current document.
For example, Pressing the List button when the Source Title
is selected will display a compiled list of source titles
used in the current document. Using current values will
maintain consistency in your references.